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Statement on Data Protection

Privacy Policy

The protection of personal information has high priority to us. We would like users to know when we process which data. In addition, we have taken technical and organizational measures to ensure that we and the processors assigned by us observe data protection regulations.

As a rule, the baainbw.de website can be used without disclosing personal information. We process personal data only to the extent necessary. If processing personal data is required, it will be done in accordance with the provisions of the European General Data Protection Regulation (EU GDPR) and the German Federal Data Protection Act (BDSG).

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1. What are personal data?

In accordance with Article 4 para 1 of EU GDPR, personal data means any information relating to an identified or identifiable natural person. A natural person is considered identifiable when he or she can be identified, directly or indirectly (in particular by reference to an identifier such as a name, an identification number, location data or an online identifier).

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2. Data processing

a) Access to the website

Legal foundation of the processing is formed by Article 6 para 1e of EU GDPR in conjunction with Section 3 of BDSG.

Each time the website is accessed and files are retrieved, data on these activities are processed for a limited time in a log file for statistical and backup purposes. The IP address will be deleted automatically after 80 days.

The following data on each access/retrieval are processed in detail:

  • Request (requested URL) and/or name of the requested file
  • Date and time of the request
  • Referrer URL (referencing website)
  • IP address
  • Browser
  • Data volume transferred
  • A message if the access was successful

These data will only be processed for statistical purposes and to improve the website; they will not be traced back to the users.

b) Contact by e-mail

If you contact us by e-mail, the data you provide (above all your name, first name, address, but at least the e-mail address and the information/personal data contained in the e-mail) will be processed in accordance with the periods applicable to the storage of documents. These data are processed on the basis of Article 6 para 1e of EU GDPR in conjunction with Section 3 of BDSG. Processing the personal data you provided is necessary for contacting you and processing your request.

At the same time, the IP address is logged. The IP address is used only within the framework of governmental criminal prosecution and hazard prevention in compliance with legal requirements.

c) Using contact forms

If you would like to use one of the contact forms, we will ask you for personal information in order to process your request. It is your free decision to provide these data. In addition, date and time of your request as well as your IP address will be transmitted.

Accepting this privacy policy is a mandatory requirement for using the form. By sending this form, you agree to the processing of your personal data, the content, which may also contain personal data transmitted by you, and the IP address. The data transmitted are handled on the basis of Article 6 para 1a of EU GDPR for the purpose of answering your request under Article 17 of the German Basic Law. The IP address is used only within the framework of governmental criminal prosecution and hazard prevention in compliance with legal requirements. If you do not agree, the process will be aborted. In this case, the contact form will not be transmitted. If you contact us via this contact form, we assume that we are entitled to reply by e-mail. If you do not agree to an answer by e-mail, please inform us of another form of communication.

Decisions will not be made automatically. To the extent necessary for processing your request, the data will be transferred to the body responsible and - externally - to processors only. The information you provided will be further processed by e-mail. The contents of the contact form will be transmitted by means of SMTP/TLS encryption. The contact e-mail address will save your data on protected servers in Germany. For technical reasons, we cannot ensure that the transmission of a confirmation mail will be encrypted. For this reason, only an anonymized confirmation will be transmitted. We would like to point out that e-mail communication can always have security gaps. For example, e-mails can be intercepted before they are received and read by other internet users.

Requests in electronic form - as well as in paper form - will be processed and stored in accordance with the periods applicable to the storage of written documents.

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3. Transfer of personal data to third parties

To the extent necessary for processing your request, the data transmitted by you will be transferred to the body responsible and - externally - to processors only.

Data logged when accessing the website will be transferred to third parties only if we have a legal obligation to do so or the transfer is required in the event of attacks on the Federal Government's communication technology for legal or criminal prosecution. We will not transfer these data in other cases nor combine them with other data sources.

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4. Statistical evaluation and use of cookies

a) Statistical evaluation/web analysis

On the basis of Article 6 para 1e of EU GDPR in conjunction with Section 3 of BDSG we will evaluate usage information for statistical purposes. We use Webtrends for the statistical evaluation of access by our visitors. Data collected in this way are used in anonymized form to analyze the use of the baainbw.de website and to improve it.

If details of our website are retrieved, the following data are saved:

  • IP address of the retrieving system in anonymized form
  • Website retrieved
  • Website from which the user has come to the website retrieved (“referrer”)
  • Subpages retrieved from the website retrieved
  • Time spent on the website
  • Frequency of accessing the website

By using the website you agree to the processing of the data collected by Webtrends in the way and for the purpose described above. You can avoid data collection by Webtrends by activating the “do not track” function of your internet browser. In most browsers you can find this function under “Settings -> Privacy”. You can use our website without restrictions when the “do not track” function is active. In this case, your browser will inform Webtrends not to log the user. However, activating the “do not track” function may result in restrictions in the use of other websites.

b) Use of cookies

We only use session cookies on our website within the framework of the demand-oriented provision of information on the basis of Article 6 para 1e of EU GDPR. Cookies are small files created automatically by the user's browser and that are saved on the end device when visiting our website.

In these cookies information is stored that arises in connection with the end device used, which does not mean, however, that we gain knowledge of the user's identity.

Session cookies, which are valid for the time of your visit and deleted when you end the session, indicate that the user has already visited individual pages of our website. They serve to continuously optimize the website for the users.

Most browsers automatically accept cookies. However, they can be configured in such a way that no cookies are saved on the end device or for the duration of the connection only and/or that a message always appears before creating a new cookie. Completely deactivating cookies may result in the fact that not all functions of our website can be used.

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5. Privacy policy for social media

We take the current discussion for data protection in the social media networks very seriously. At present, it is not legally resolved if and to what extent all networks are offering their services in accordance with European data protection provisions.

For this reason, we expressly point out the fact that the services also used by BAAINBw, such as YouTube, Facebook, Instagram, Twitter and Snapchat, save their users' data in accordance with their data usage policies and exploit these data for commercial purposes. BAAINBw has no influence on the collection of data and their further use by social networks. We do not have any knowledge on the extent, location and duration of data storage, the extent to which networks comply with obligations to delete data, which evaluations and links are made with the data and to whom data are transferred.

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6. Your rights

In accordance with the European General Data Protection Regulation (EU GDPR), you have the right to withdraw the approval granted under Article 6 para 1a of EU GDPR at any time with effect for the future; the lawfulness of the processing remains unaffected until the withdrawal is made (Article 7 para 3 of EU GDPR). Apart from the right of withdrawal, you have the following rights: Information on the data (Article 15 of EU GDPR), right to rectification (Article 16 of EU GDPR), right to erasure (Article 17 of EU GDPR), right to restriction of processing (Article 18 of EU GDPR), right to data portability (Article 20 of EU GDPR), right to object data processing (Article 21 of EU GDPR) and entitlement to individual verification (Article 22 of EU GDPR). In addition, you have the right to lodge a complaint with the Commissioner for Data Protection and Freedom of Information, Husarenstraße 30, 53117 Bonn, Germany (Article 77 of EU GDPR).

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7. Data protection responsibility

Body responsible for data protection:

Federal Office of Bundeswehr Equipment, Information Technology and In-Service Use
Ferdinand-Sauerbruch-Str. 1
56073 Koblenz, Germany

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8. Official data protection officer

The official officer for data protection in the Bundeswehr

Federal Ministry of Defense, R II 4
Fontainengraben 150
53123 Bonn, Germany

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Current as of 6/21/18